In compliance, information is everything. But simply having it isn’t enough: what matters is how it is requested, how it is stored, how it is evaluated, and how it is kept up to date over time.
The problem is that for years, most organizations have managed supplier questionnaires, internal evaluations, and certification processes using the same old combination: emails, PDFs sent back and forth, and Excel spreadsheets where no one knows which version is the final one.
It works until it stops working. And in compliance, that moment usually comes when an audit, a client, or a regulatory review demands quick answers and clear evidence.
Compliance Forms was created to solve exactly that problem.
Designed for compliance from the very start
Compliance Forms is Ithikios’ new module for managing the collection of information from employees, suppliers, customers, and any third parties associated with your organization in a structured manner.
At first glance, it may resemble Google Forms or Typeform, but it has been specifically designed to meet the needs of compliance, privacy, risk management, and third-party certification.
Unlike general-purpose forms, Compliance Forms is not designed to create surveys. It is designed to manage regulatory compliance information and turn it into actionable processes within the organization.
This makes it suitable for use in processes such as:
- Supplier Approval
- Third-Party Risk Assessments
- GDPR and NIS2 Questionnaires
- Due Diligence
- Conflict of Interest Disclosures
- ESG Questionnaires
- Collection of evidence and documentation
All of this takes place within the Ithikios ecosystem, with data stored within Europe.
Forms that are tailored to the process
A compliance form cannot be a static list of questions. It must adapt to the context.
That’s why Compliance Forms lets you configure fully dynamic forms using different types of fields, conditional display rules, section grouping, validations, and automatic scoring and ratings.
The result is a simpler process for respondents and much more useful information for those who need to analyze it.
In addition, the forms are reusable, allow for the secure collection of documentation, and ensure full traceability of all responses.
From Answers to Actionable Insights
This is where the real value lies.
Traditional forms collect information. Then someone has to review it, interpret it, and decide what to do with it.
Compliance Forms allows you to assign scores, identify risky responses, and use the information obtained as a basis for subsequent evaluation, approval, or follow-up processes.
For example, a supplier can complete a qualification questionnaire, attach supporting documentation, and receive an automated assessment that feeds directly into the organization’s third-party management process.
No copying data. No exporting spreadsheets. No reprocessing the same information over and over again.
Integrated with the rest of Ithikios
The real power comes into play when forms are connected to the rest of the platform:
- Third-Party Management
- Trust Center
- Risk management
- Policies and Acceptances
- Controls and Evidence
- Security Incidents
- Whistleblower channel
All information remains centralized and accessible from a single platform, ensuring full traceability of the process.
Fewer spreadsheets. More control.
Professionalizing these processes does not require large-scale implementation projects. It requires a flexible, secure tool that is equipped to meet today’s compliance, privacy, and cybersecurity requirements.
Because the problem has never been gathering information.
The challenge has always been to turn that information into decisions, evidence, and compliance.
